1-Oct-03

Organizing structure determined Account set up to hold remaining funds/receive new funds

Tentative date(s), potential location(s) set

Committee formation, member recruitment begins

1-Dec-03

Site selection begins

Conference management vendor selected: University of Illinois, Elaine Wolff

Establish web site

1-Apr-04

Site selection, date finalized

Draft budget to finance/exhibits committee

Theme determined: "Delivering on a Promise"

1-May-04

First mailing to potential sponsors, exhibitors

Update web site with dates, location, who should attend

Send save the date notice to email list

15-Aug-04

Second mailing to potential sponsors, exhibitors

1-Jan-05

First press release

1-Apr-05

Second press release,

Call for program topics

1-Jun-05

Second call for program topics

1-Aug-05

Third call for program topics

1-Sep-05

Final call for program topics

1-Oct-05

Program topics due

Third press release, call for posters (Third Notice)

Session leaders identified and outlines for sessions submitted by topic coordinators

Registration fee finalized

15-Aug-05

Third mailing to potential funders, exhibitors

14-Nov-05

Session speakers/program finalized

14-Dec-05

Session schedule finalized

16-Dec-05

Poster submission deadline

2-Jan-05

Budget requests due from session organizers

2-Jan-05

Deadline to release meeting space - both for symposium and regional meetings

2-Jan-05

Fourth press release, last call to register

13-Jan-06

Descriptions of topic sessions from topic organizers due

Information from session organizers due

30-Jan-06

First deadline for exhibitors to have confirmed space (payment due for paying exhibitors) - if not filled, will open it up for others

1-Feb-06

Begin charging credit cards

3-Feb-06

Materials for final program due to Elaine (poster index, introductory materials, lists of committees and sponsors, etc.)

24-Feb-06

Final copy due to designer for final program -

Deadline for exhibitor and sponsor names to be included in final program (additional moneys can be secured and their names would be added to the Web site.)

1-Mar-06

Hotel sleeping rooms released

10-Mar-06

Discounted registration deadline

20-Mar-06

Meeting setup requirements due to hotel, including pre and post meetings

27-Mar-06

Deadline to receive materials for registration packets

4/4-6/06

SYMPOSIUM

Papers due from Keynote/Plenary speakers

21-Apr-06

Topic session summaries/ overviews/ outcomes due from coordinators

Break-out Sessions/Workshop committee members will review papers for content

2-May-06

Workshop proceedings and supplemental documents from meeting posted on website